Hotel Availability

The Hotel Availability screen displays a complete list of hotel booking options that meet your and your company’s request criteria. From here you can view hotel maps, check room rates and information, modify an existing hotel booking, or add a new hotel booking.

Additionally, hotels you have previously booked in the area and the two hotels most commonly booked by other travelers will be returned when applicable. The Legend icon will denote these special properties with a unique icon. In some cases, you will also be presented your company’s preferred and/or contracted hotels that may fall outside your designated Search Radius.

To Open the Hotel Availability Screen

You can open the Hotel Availability screen two ways.

• Perform a hotel search from Air, Car, or Hotel Home using the Custom-built Itinerary option.

• Click More Options next to a hotel element on an itinerary screen.

The Hotel Availability screen opens. From this screen, you can:

• Click Cancel and Restart Search to return to Hotel Home.

• Click Email to send this page through email.

• Click View Mapped Options to see a map of hotel locations. See View Mapped Options for map instructions.

• Click a page number (example, page 1 of 2 | 2) to see additional pages of hotel options.

2. Click Get More Hotels to search for additional hotels not returned in the first search. If you click this button, it will change to View All Hotels., which will return all hotels that match your search criteria.

When you are in Hotel Availability, the Modify Hotel form opens in the left pane, so you can modify your search without starting over. The Sort Options form also opens so you can sort the hotel options.

To Add a Hotel Booking From the Hotel Availability Screen

1. Open the Hotel Availability screen.

2. Review the list of hotel options. You can perform the following actions to learn more about each hotel option.

3. Click the Per Diem Rate link to open the Hotel Per Diem List. This displays the daily hotel

4. The FEMA Compliant field shows the hotel's FEMA compliance status, if known. If the status is unavailable, an Unknown link is displayed. Click the link to perform a secondary request for the hotel's compliance status. A new Hotel Information window opens with the FEMA compliance shown, if available. In some cases, you might need to contact the hotel to verify its compliance status.

5. Click Rating to see the Hotel's Northstar rating. See Class Ratings for more information.

6. Click the Hotel Information link to view information about the hotel, its location, and amenities.

7. Click View Map to open the Hotel Map screen.

3. Click Display Room Rates (or Request Room Rates). The Room Rates screen opens with a list of available rooms, their descriptions, and their rates.

Warning: Your credit card may be charged for a deposit. Also, your credit card may be used to guarantee the hotel for late arrival. Click Hotel Information to check an individual hotel's policy.

4. Review the available rooms, and click Select for the one you want to book.